1

To sign and confirm the minutes of the meeting of the Council

1.1

The minutes for the 06.07.09 meeting were confirmed and signed.

2.

To consider matters arising from the previous minutes of 06.07.09

2.1.

New Councillor. RW welcomed Judy Brine on to the Parish Council, as a new Councillor. KK to pass on any information as to training days, for both JB and SG. Also KK to provide bank forms so that JB,SG and KG can sign cheques.

KK to pass on info and forms.

2.2

Recreation ground. RW has spoken to Ken Green and Basingstoke and Deane re: the Parish funding scheme. It has been suggested that the Recreation Ground is registered to the Parish Council and is certainly used in the same way a Village Green would be, i.e.  two local football teams use it, as do the Youth Group  and the Parish Council owns the skate board ramp on it. If the Recreation ground is registered to the Council it stands a good chance of receiving funding towards the grass cutting. KK to find out from the Commons Initiative. DP pointed out that the Pitch was left in Trust by Mrs Mills.

KK to research Common inititive

2.3

KK has emailed Noel Preece about funding for grass cutting and gave him the Parish Council grounds maintenance costs.

2.4

Speed signs for Moundsmere Close. KG passed a message via AO, she has spoken with Colin Hooper at Basingstoke and ascertained that the signs have come in, but not put up yet. KK passed along a suggestion from John Cool, who lives next to the Play area on Stenbury Drive, there is a Cherry tree limb obscuring the Play ground sign on the side of the road. AO to change the disclaimer on the playground fence that states the play ground is inspected daily, to weekly.

KK to action removal of limb.

AO change the notice.

2.5

Potholes Some of the potholes have been patched and total re-surfacing and line painting has already been done in Axford and the Bradley Rd, DP said the Wield Rd has not been touched. DP also stated that the sign for the recreation ground is missing as it sticks out into the road and gets knocked off by passing vehicles and would be better on the right hand side of the road. KK spoke to Colin Hooper about the sign, who said that it would be repositioned.

2.6

The hedge at Jasmine Cottage has now been cut, however the Buddlia, over hanging shrubs and Birch tree in the front of Flowers Cottage are still causing pedestrians off the pavement.  At this point it was felt that notifying Tracey in the lettings department of Moundsmere Estate Management was sufficient.

RW to ring Tracey.

3.

Dickersfield Proposal.

3.1

RW posed the question as to whether the PC wanted to accept the proposal as presented. However it was felt that costs should be known before any plans were agreed and that in general that there were too many trees and to have hedges on top of mounds would leave a relatively small area feeling overcrowded and the mounds were not practical from a maintenance point of view.

3.2

There was a strong consensus that although a very simple design may not provide a strong enough case for funding, the very fact of keeping it simple may mean that funding was less necessary.  The Trust could fund a few Fruit trees, picnic benches etc and have paths cut through the long grass areas. The grass areas could be allowed to grow without intervention, only cutting them twice a year, thus allowing the natural seed bank to flower, but maintaining low up keep costs.

SG was concerned that if a large sum of grant money was spent on the area, that after 5 or 10 years the amenity value of the site would deteriorate, as up keep would be too high and that volunteers are generally not forth coming.

RW and MM to meet Jantiene to discuss simplifying the plan and the comparative costs.

RW and MM to discuss costings with JR

4

Financial Matters.

4.1

Cheques signed in August. Chq no 604 £30.00 Preston Candover Village Hall. Hire of hall March – May ’09 and June –August ’09

Chq no 605 £150 J.Cool (to include the amount written in July, cancelled as written to wrong name) for mowing the play ground area.

Chq no 606 £72 CSH Property Services for mowing and strimming the Village Green May-July ’09

Cheques written in September. Chq no 607 £105 from 22.07 09-05.09.09 J Cool mowing play ground area.

Chq no 608 £608.74 K.Kidby, Clerks Salary and expenses for June-August ‘09

Chq no 609 £225 Terry Marsh, invoice for the internal audit.

4.2

Allocation of funds. The Parish Council agreed donation amounts and identified S137 expenditure needs and are as follows.  (To be signed at the next PC meeting)

The Village Hall Christmas party £100

(AO left the room whilst the Council discussed) the Candovers Cricket Club, it was decided to give £100.

St Marys Church Yard £700 it be paid in a single amount.

Preston Candover Youth Group ( first time for donation, previous money given was being held by the PC in trust for the Youth Group, when it was disbanded some years ago.) £300

The Preston Candover Recreation Ground was discussed, the outcome of which will be decided when the PC knows about its land registry.

4.3

S137 DP pointed out that KG had previously stated that the bus shelter was in very poor repair, especially the roof, where tiles are lifted up due to the Ivy. It was decided that money should be spent repairing the shelter.

RW to speak to MM to see if JL or ML can make the repairs.

KK mentioned that the notice board at Axford was not in great shape and that although it a PC notice board ever one else uses it as well, leaving no room for council notices. It was decided to look in to notice board costings.

KK to find out costings for a notice board.

5

Planning Matters.

5.1

BDB/71078 Fawkners Faleigh Rd, Preston Candover, Basingstoke RG252DU Application for Certificate of Lawfulness for use of land as residential land. PC response :- The PC has no objection to the proposed construction of a tennis court in the location indicated. Furthermore we confirm that to the best of our knowledge the site was a vegetable garden, rather than agricultural land, as stated by Mrs Anne Luneburg in her letter.

5.2

Hampshire County Council PLAN/MLBAEO11 Preston Candover Primary School, construction of single storey flat roof extension to the rear of the buildings. Council Decision- No Objection 

BDB/70904 Preston Candover Primary School Preston Candver Basingstoke RG252EE . Revised access plan RW had looked at it in August. No objection.

This application has now been approved.

5.3

BDB/70931Nutley Manor, Farleigh Rd, Nutley, Basingstoke, RG252HL. Erection of a single storey extension to existing pool building. Parish Council decision No objection.

6

Correspondence

6.1

Thive -Green Circle information for older people to maintain their Gardening independence and quality of life.

KK to put in on board.

6.2

Mayor’s Charity Concert 3^rd October at the Anvil. Fire work fiesta 5^th November,charity event for Air Ambulance

KK to put flyer on board

6.3

 Naomi House open days and charity walk.

Flyers on the board

6.4

Hampshire Minerals and Waste Development Frame work Consultation on Integrated Sustainability

6.5

Report and invoice from Terry Marsh for the internal audit.

6.6

Parish Plan newsletter and flyers for War time Dinner and Dance at Milestones and Hampshire’s October Fest 17-18 September at Milestones.

Flyers to notice board.

6.7

Highways questionnaire- given to AO to complete and send to relevant person.

AO to send

6.8

Local Development Frame Work, a plan for the whole area up to 2026. To be circulated so that all Council members are aware of the planning policies.

Starting with SG who will pass on to DP etc

7

Highways and Rights of Way.

7.1

Other than issues already discussed nothing to report.

8

Reports from Chairman and Members

8.1

PC Andy Reid attended the meeting and presented a short report on crimes and incidents in the area.

8.2

DP and SG explained that the grass cutting regime at Southall was upsetting the Village, as the large field was cut with a gang mower that takes the whole of a Sunday and is quite noisy.  SG suggested that a letter could be drafted and signed by concerned Villagers and copied to the PC. It is possible that if the land is proved to be Agricultural the regulations state that it should only be cut a certain number of times a year and then the PC could step in at that point.

8.3

KK explained that she would be unable to do the job of the Clerk after December and the job had been advertised in the Oxdrove in hopes that a person with local connections would come forward. Failing a positive response, the job could be advertised in the Basingstoke Gazette and on the Hampshire ALC web site.

9

Meeting Closed at 8. 25pm.  Date of next Meeting 5^th October 2009

Please Note this is a draft copy, awaiting agreement.